SHRI GOPAL RAJGARHIA INTERNATIONAL PROGRAM (SGRIP)

About

SGRIP endowment fund created from the donation made by Shri Gopal Rajgarhia (68/BTech/CH/NH) aims to support various schemes to enhance international participation at IIT Kharagpur. Through these schemes IIT Kharagpur wishes to make a special effort to facilitate and support international programmes which are expected to have significant contribution towards transformation and elevation of its world ranking.

Call for Proposals/Applications (TABLE 1)

Semester Call* Application deadline Decision Visit to be completed by
Spring End-March End-April December
Autumn Mid-August Mid-Sept March
* Spring Call is advertisement in Spring Semester for Visits in Summer/Autumn Semester.
* Autumn Call is advertisement in Autumn Semester for Visits by Spring Semester in the following calendar year.

Schemes

The International visiting faculty must be of high professional standing as evidenced from his/her biography. He/she may be

  1. A member of the faculty in a reputed academic institute or university and the university must have QS ranking in the top 500 or the department in the top 200.
  2. A researcher in a research organization, or 3) An expert from industry willing to teach and do collaborative research at IIT Kharagpur.

Duration of stay
1- 2 weeks

Typical qualifications

  1. Indications of academic or research leadership including awards and recognitions
  2. Academic indices in terms of publications, citations, H-index, etc. must be at par or higher with the average such parameters of the department.

Typical activities

  • Teaching in a regular institute course as adjunct or visiting faculty
  • Offering a short course (CEP approved/Microcredit course for 10 to 14 hours) specially planned based on his/her teaching/research/industrial experience
  • Delivering lecture series
  • Collaborative research and joint guidance

FORMS TO BE SUBMITTED
  1. At the time of application - Application form ( View / Download)
  2. At the end of the visit/activity - Claim Form ( View / Download)
  3. Checklist for SGRIP Claims( View / Download)
  4. SGRIP Form No.10F( View / Download)
  5. Bank Details form for the Transfer of Payments ( View / Download)
  6. Visitor’s Undertaking forms
    • Duration of Visit( View / Download)
    • Inability to submit Tax Residency Certificate in country of Domicile (If appropriate)( View / Download
  7. At the time of application reimbursement - One page report format ( View / Download)

Note: Support from SGRIP will be restricted to the limits mentioned in 'Typical content of the application', 'Honorarium Details and Caps', 'International Travel support with Caps', 'Support for Local travel and hospitality with Caps'. However, International Faculty members may continue to stay longer with augmented funding from other sources (including self-funding)

Eligibility
Post-Doctoral Fellows from international academic institutes, researchers from international research laboratories or personnel from industry.

Duration of stay
1- 2 weeks

Typical activities
  • Joint research and student supervision
  • Delivering lecture series
  • Conducting workshops outside regular curriculum of the institute

FORMS TO BE SUBMITTED

  1. At the time of application - Application form ( View / Download)
  2. At the end of the visit/activity - Claim Form ( View / Download)
  3. Checklist for SGRIP Claims( View / Download)
  4. SGRIP Form No.10F( View / Download)
  5. Bank Details form for the Transfer of Payments ( View / Download)
  6. Visitor’s Undertaking forms
    • Duration of Visit( View / Download)
    • Inability to submit Tax Residency Certificate in country of Domicile (If appropriate)( View / Download
  7. At the time of application reimbursement - One page report format ( View / Download)

Note: Support from SGRIP will be restricted to the limits mentioned in 'Typical content of the application', 'Honorarium Details and Caps', 'International Travel support with Caps', 'Support for Local travel and hospitality with Caps'. However, International Faculty members may continue to stay longer with augmented funding from other sources (including self-funding)

Eligibility
International doctoral students, international summer interns working on collaborative projects with international partner organizations. It is restricted to short-term non-degree international students.

Matching Financial Support
Matching grants in terms of travel support for these students are expected from the partner organization.

FORMS TO BE SUBMITTED
  1. At the time of application - Application form ( View / Download)
  2. At the end of the visit/activity - Claim Form ( View / Download)
  3. Checklist for SGRIP Claims( View / Download)
  4. SGRIP Form No.10F( View / Download)
  5. Bank Details form for the Transfer of Payments ( View / Download)
  6. Visitor’s Undertaking forms
    • Duration of Visit( View / Download)
    • Inability to submit Tax Residency Certificate in country of Domicile (If appropriate)( View / Download
  7. At the time of application reimbursement - One page report format ( View / Download)
  8. Dept NoC for students applying under this scheme ( View / Download)

Eligibility
A student accepted in a degree program at IIT Kharagpur. The student has to maintain a minimum CGPA as stipulated by IIT KGP for continuation of this scholarship. The scholarship will be offered for the duration of the program, renewable on a yearly basis and subject to fulfilment of eligibility criteria and availability of funds.

Duration of stay
Entire duration of the degree program.

FORMS TO BE SUBMITTED
  1. At the time of application - Application form ( View / Download)
  2. At the end of the visit/activity - Claim Form ( View / Download)
  3. Checklist for SGRIP Claims( View / Download)
  4. SGRIP Form No.10F( View / Download)
  5. Bank Details form for the Transfer of Payments ( View / Download)
  6. Visitor’s Undertaking forms
    • Duration of Visit( View / Download)
    • Inability to submit Tax Residency Certificate in country of Domicile (If appropriate)( View / Download
  7. At the time of application reimbursement - One page report format ( View / Download)
  8. Dept NoC for students applying under this scheme ( View / Download)

Under this scheme student will be supported in two categories:

  1. A student visiting an SGRIP faculty. Visit as part of a collaborative effort that arose from a previous visit by a faculty/expert under SGRIP. Letter of support is required from the SGRIP faculty/expert.
  2. A student visiting as part of Joint Doctoral Program (JDP).

This scheme has a cap of INR 60,000 allocated for international air travel.

FORMS TO BE SUBMITTED
  1. At the time of application - Application form ( View / Download)
  2. At the end of the visit/activity - Claim Form ( View / Download)
  3. Checklist for SGRIP Claims( View / Download)
  4. At the time of application reimbursement - One page report format ( View / Download)

Please See Detailed Guidelines Before Applications

View Detailed Guidelines

Selection Procedure

SGRIP committee meetings are held from time to time to shortlist the proposals under each scheme. Request for proposals should be sent within the stipulated deadline. The committee may seek advice from external members if required. Number of awards during each call will depend on the fund position and applications received. Proposals for the scheme must be raised by the heads of the academic units. Each department may submit up to two proposals per semester for schemes 1 & 2. Typical application format, end of program activities, support provided by SGRIP, responsibilities of the department, honorarium detail and caps on various components of the budget are enlisted in Table 1-5. The detailed eligibility and selection criteria for the various schemes are presented below.

Typical Content of the application

  • Name of the scheme
  • Name(s) of the visitor/team/student
  • Host faculty and department
  • Duration of visit with expected start and end dates
  • Justification of the visit
  • Declaration from the guest faculty that he/she is not claiming the fund from any other source.
  • Declaration from the host faculty that he/she is not claiming the fund from any other source.
  • Letter from the visitor showing his/her willingness to stay during the specified period
  • Any other special financial assistance required with justification (subjected to approval of the SGRIP committee)
  • Endorsement by the head of the academic Unit
  • Justification for using SGRIP as the funding source and their reason for applying to SGRIP
  • Detailed plan of activities
  • Budget (Refer Table 5-8 for typical components)

End of program activities
  • Submission of bills as per institute format to OIR along with the original approval letter
  • A covering letter by the host faculty addressed to Dean (OR) requesting reimbursement. The appropriate claim form is also required to be submitted.
  • Checklist of all supporting documents required for the reimbursement process
  • Submission of the Form no. 10F; Tax Residency Certificate Bank details of the guest (Account Holder's Name, A/c No., SWIFT Code and Routing Code and void cheque) for reimbursement purposes.
  • If the visitor has an NRE (Non- Residence External) bank account in India, and wishes the reimbursement to be credited in that account, the mode of payment will be through draft. No such regulations exist in case of an NRO (Non- Residence Ordinary) Bank account in India. Tax will be deducted as per existing GoI regulations.
  • All bills incurred must be duly signed/certified by the host faculty on the flip side of bill.
  • Bills must be routed through the OIR
  • A report detailing the outcome of the activities related to the program in hard and soft copies for release of the honorarium. Template for the report is available from the Office of International Relations.
  • Photographs for documentation, for inclusion in the SGRIP Annual Report.
  • Passport size photograph of the guest
  • Submission of One Page Report
Note:
  1. Reimbursement will be deposited in the account, where the visitor is the primary/sole account holder. Reimbursement will not be honoured for any other account.
  2. Requests for reimbursements in an Indian bank account will have to be supported with PAN card and ADHAAR card numbers.
  3. Local transportation charges in the visitor’s home country WILL NOT be reimbursed under International Travel.
Responsibilities of Host Dept/Centre/School
  1. Assigning a host faculty for the guest during his/her stay.
  2. Detailed planning for the activities for the guest.
  3. Requesting invitation letter from the Office of International Relations.
  4. Booking the guesthouse and other facilities required.
  5. Arrangements/booking of cars for local commute.
  6. Making necessary sitting and other arrangements in the department
  7. Ensuring that a large community from within and outside IIT Kharagpur is benefitted from the programs offered.
  8. Submitting the report comparing the planned and actual activities of the guest and justifying the benefits obtained from the visit. The report must be in the prescribed format.
  9. Pictures for documentation in soft copy format along with a passport size picture of the visitor.
  10. Fill up and submit Form 10-F
  11. Request the visiting faculty member to obtain a Tax Residency Certificate from their home country to avoid TDS.
  12. All Bank details with SWIFT/IFSC code/router number etc. along with a void cheque for reimbursement purposes.
  13. Assign a “Professional Code” to the visiting faculty.
Note:

If the visitor has an NRE (Non- Residence External) bank account in India, and wishes the reimbursement to be credited in that account, the mode of payment will be through draft. No such regulations exist in case of an NRO (Non- Residence Ordinary) Bank account in India. Tax will be deducted as per existing GoI regulations.

Types of support provided under SGRIP (Table 2)

Scheme Honorarium International travel Local travel Local hospitality (caps in Table 8) Contingency Total budget cap
1: SGR International Faculty/Expert Yes Yes Yes Yes Yes INR 3 lakh (typical)
2: SGR International research scholar Yes Yes Yes Yes Yes INR 2.5 lakh (typical)
3: SGR International student scholarship for non-degree program Subject to committee’s approval No Yes Yes Yes INR 1 lakh (strictly)
4: SGR International student scholarship for degree program Scholarship will include tuition fees, hostel charges and basic mess fees* As per prevailing Semester Fees
5: SGR Student International Travel support No Yes No No No INR 0.5 lakh (strictly)


Notes:

  1. Visa processing fee will be supported as part of travel or contingency expenses.
  2. International economy air fare will be provided as per institute norms.
  3. Local travel is limited to CCU – KGP road trip and in-campus travel.
  4. Local hospitality is limited to stay and food in IIT KGP campus.
  5. Caps on each type of support are provided in Tables 2, 6, 7 and 8 below.
  6. * If the Hall Mess is closed/not operational and students are having to avail private mess, their mess charges may be reimbursed to the student’s bank account upon written application to and approval by the committee members.
  7. Contingency may not include salary or compensation to any staff or service provider. May include visa fees. Total contingency expense not to exceed Rs 10000 per visit per person.
  8. Reimbursement will be made as per actuals subject to individual caps.

Honorarium Details and Caps (Table 3)

Scheme Honorarium (INR) (per working day*)
1: SGR International Faculty/Expert 100 USD ( for 14 days visit )
2: SGR International research scholar (PDFs) 100 USD (for 14 days visit )
3: SGR International student scholarship for non-degree program
  • Daily allowance of INR 650 may be provided subject to committee’s approval.
  • Honorarium may be considered if asked and justified by the host faculty. It will be subjected to the approval of the committee based on the student’s qualification and background.
4: SGR International student scholarship for degree program Not applicable
5: SGR Student International Travel support Not Applicable


Note:

*A working day can be any day of the week including a holiday where substantial academic activities took place. This should be planned and certified by the host faculty. The duration of visit may also include personal visits and leisure which may not be counted for remuneration. Indian tax laws to be applicable on honorarium payment.

International Travel support with Caps (Table 4)

Scheme Travel support (roundtrip)
1: SGR International Faculty/Expert
2: SGR International research scholar (PDFs) 		Origin Cap
North America, South America, Australia, New Zealand INR 150000
Europe and Africa INR 100000
Asia INR 80000
Within India (in case visitor is already at an Indian Institution) INR 30000
3: SGR International student scholarship for non-degree program Not applicable. Travel support is expected to be provided by home institution as matching grant
4: SGR International student scholarship for degree program Not provided
5: SGR Student International Travel support Only international airfare to be supported subject to cap in Table 3


Note:

*A working day can be any day of the week including a holiday where substantial academic activities took place. This should be planned and certified by the host faculty. The duration of visit may also include personal visits and leisure which may not be counted for remuneration. Indian tax laws to be applicable on honorarium payment.

Support for Local travel and hospitality with Caps (Table 5)

Scheme Local travel Local hospitality
1: SGR International Faculty/Expert INR 10000 (For entire visit) INR 2500 per day for upto 14 days max. A flat rate for extended visits as decided by the committee on a case-by-case basis.
2: SGR International research scholar (PDFs) INR 10000 (For entire visit) INR 1800 per day for upto 28 days max. A flat rate for extended visits as decided by the committee on a case-by-case basis.
3: SGR International student scholarship for non-degree program INR 10000 (For entire visit) INR 800 per day for upto 120 days max
4: SGR International student scholarship for degree program Hostel and basic mess fees will be covered.
5: SGR Student International Travel support Not Applicable Not Applicable

Important Information

  • All activities of the approved proposals should be completed by the time mentioned in Table 1.
  • Required documents and checklist for submission are given in each application form.
  • The candidates of all applicable schemes must declare that they have not, obtained, utilized, or claimed their travel expenditures and honorarium from any other sources other than from SGRIP.
  • Applications are subject to approval by the committee. Any visits must be undertaken only after the committee has examined and approved a particular case.
  • Preference will be given to the host faculty submitting proposal for the first time. Applications from a host faculty member who have been benefitted by SGRIP on any of the schemes may be considered after one academic year.
  • The proposer may be requested to make a presentation during the review of his/her proposal if required by the committee.
  • Miscellaneous/contingency expenses are to be borne by the department. If the department is unable to provide the support, justification must be given. Prior approval must be taken for such expenditure.

SGRIP Committee

Dean OR&AA (Chair), Dean FoEA, Dean FoS, Dean BTBS, Associate Dean AA&IR and Associate Dean CE&T/IoE

Contacts

Chair Dean OR&AA
Email: deanor@adm.iitkgp.ac.in
Convenor and Secretary Associate Dean AA&IR
Email: deanir@adm.iitkgp.ac.in
Facilitation Email: ir-office@adm.iitkgp.ac.in

Please Note
  • The application must contain all the details as per proposal guideline
  • The application is to be made using the relevant application forms.
  • The application must be routed through the head of the academic unit.
  • Please submit the application in hard copy to Office of International Relations and email the soft copy of the same to ir-office@adm.iitkgp.ac.in.

ABOUT THE DONOR

SHRI GOPAL RAJGARHIA [1968/B.Tech/CH/NH]

S. Gopal Rajgarhia is on the board of APM Industries Ltd. and 7 other companies. In his past career, Mr. Rajgarhia held the position of Executive Director at Orient Abrasives Ltd. Mr. Rajgarhia has 37 years of experience. Mr. Rajgarhia served as the Managing Director at Orient Refractories Limited from October 18, 2011, to March 4, 2013. Mr Rajgarhia served as the Vice Chairman and Executive Director of Orient Refractories Limited from March 4, 2013, until April 09, 2015. Mr. Rajgarhia serves as a Director of Autometers Alliance Ltd., Rajat Leasing Limited, Madhushree Properties Pvt. Ltd., Rajgarhia Leasing & Financial Services (P) Ltd., Sheevam Township Pvt. Ltd., Suvidha Park lift Pvt. Ltd., Sheevam Biodiesels Pvt. Ltd. and Mourya Realty Pvt. Ltd. He served as the Chairman of Orient Abrasives Limited from February 2014 to June 3, 2014, and served as its Director from August 31, 1989, until October 13, 2016. Mr. Rajgarhia has been a Non-Executive Director of APM Industries Limited since July 26, 2000. Mr. Rajgarhia served as a Non-Independent Non-Executive Director of Orient Abrasives Limited since August 1973. He served as a Director of Unifrax India Limited. Mr. Rajgarhia is a successful entrepreneur and an accomplished industrialist having over 36 years of experience. He is a chemical engineer by profession; did his post-graduate studies in the USA acquiring a Master’s degree from Massachusetts Institute of Technology (USA) and holds a B. Tech (Hons.) and SM from MIT. He has received the Distinguished Alumnus Award in 2019 from IIT Kharagpur.