How We Help with your Visa Application
Whether you are an international student planning to visit IIT Kharagpur for a degree or for short term
research/coursework, or you are an international faculty member planning to visit IIT Kharagpur for a conference or research
collaboration, you will need an appropriate visa to come to India.
The Office of International Relations (OIR) will help you throughout the process.
We will work with you and your host (mentor/ collaborator) at IIT Kharagpur to help plan your visit.
Once the plan of your academic engagement is finalized, we will ask for your basic information by filling up this
MHRD Clearance Form. We will also need copies of your passport pages.
Upon receiving approval for your visit from concerned authorities, we will issue you an Invitation Letter.
We will also notify the local Indian Embassy/ Consular Office in your country of residence about your invitation.
Upon your arrival on campus, we will help you complete your registration process with the local Foreigners Registration Office.
We will also help you quickly settle into the campus life, interface with various offices of the Institute, and start your academic activities.
When you are ready to leave after completing your assignment, we will help you complete your exit formalities with the government.
What You Need to Do
As soon as the plan of your academic engagement is finalized, please complete the MHRD Clearance Form and send us your passport details.
It can take considerable time to obtain government clearance.
You should let us know which Indian Embassy/Consulate you are going to apply for your visa.
Please remember, the Letter of Invitation is only one of the primary documents required for the Visa processing. The
complete check list of documents under various Visa categories can be found below.
For any clarificaiton or assistance, please contact OIR Executives directly,
and please keep your host mentor/ collaborator in the loop.
How to Apply:
According to the Bureau of Immigration (BOI), Govt. of India (GOI),
all Individual visa seekers need to apply for Indian Visa online at
To view the details of visas granted by the Govt. of India (GOI), Click here.
For complete information on applying for Indian Visa please log on to:
Registration of Foreigners:
If the visa is valid for more than 180 days, registration is compulsory within 14 days of arrival in India. No fee is
required to be paid for registration, but a penalty in Indian currency equivalent to US$ 30/- or equivalent
(In Indian currency) would be charged in case of late registration. The Foreigners visiting India are also required to
adhere to the Special Endorsement made on the Visa by the Indian Mission.
Post arrival to IITKGP campus, the Office of International Relations (OIR) will assist you to complete the registration
process with the local authorities.
For more information on the general instructions for the registration by the Foreigners please visit:
As per the BOI, Govt. of India:
All Foreigners must submit application for extension of residential permit / visa at least 60 days before the date of
expiry of respective residential permit/visa.
Follow this link, for:
The list of documents required for visa extension.
It is advised to talk to OIR Executives when there is any requirement for visa extension. The OIR will arrange to get the
visa extension done on before the date of expiry of respective residential permit/visa.
A foreigner shall be charged a penalty in Indian currency equivalent to US $30/- for late or delayed renewal of RP.
In the event of overstay, a foreigner will be subject to penal measure as per